Connection Card Help & Documentation

Creating Departments and Divisions:

Departments are used to create organizational separation of different departments, can be used to separate users and persons, and can hold many of their own settings.

Divisions are used to create organizational separation and may farther divide departments.

To Create A New Division:

New Divisions need to be created/set-up before entering them into individual profiles and before assigning a Class or Department to them. After your Division has been created you can enter this into your classes that will be a part of this department, or each person’s personal profile page, which will automatically input them into that department!

Please Note! Grades and/or Ages must be set in here in order to utilize automated class promotions!

From left Menu
Groups > Divisions

“Add New”
Create Division information:

Name: Create a name for your Division

Parent: Associate this class session with a term for easy organization
Short Description: Optional description

Full Description: Optional description

Kiosk Display: Which name should be displayed in Kiosk Mode?
From the pull down menu you have a choice of Organization, Parent Department Name or Division Name.

Age(s): If you will be doing automated promotions with this Division, you will need to either set the Age or Grade of this Division. If this is an Adult Division that will not be automatically promoted you can leave these blank.

Grade(s): If you will be doing automated promotions with this Division, you will need to either set the Age or Grade of this Division. If this is an Adult Division that will not be automatically promoted you can leave these blank. If doing automated promotions, chose which grades this Division is for. You can use this along with Ages or alone if desire just a grade designation for school age children and youth. For Example, if you are creating an All Students Division, you would choose the grades included in the All Students Division, such as Kindergarten to 12th grade. You must select either a grade level and/or ages if you desire to utilize automated class promotions for this Department. If you are creating an Adult Department, and do not need automated class promotions for this department, you can leave the Ages and Grades sections blank.

SAVE: To save and go to next classification page

Primary Leader Classification: Choose from the Dropdown menu the title for the Primary Leader of the Division.

Secondary Leader Classification: Choose from the Dropdown menu the title for the Secondary Leader, if applicable, otherwise leave as None.

Default Classification: Choose from the Dropdown menu - Individuals assigned to this group will be set to this classification if another classification isn’t selected.

SAVE: To save and create Division

To Manage Divisions:

Divisions in Connection Card are easy to Manage!

From left Menu
Groups > Divisions

On this page you can see all of your Divisions at a glance and you have all the tools needed to: Print a Roster, Edit Members, Check on your classifications and edit if necessary, Edit your Division settings/titles, or Remove the Division.

To Create A New Department:

New Departments need to be created/set-up before entering individual profiles. After your departments have been created you will see these departments listed in each person’s personal profile page where you can choose what department they belong in.

Please Note! Grades and/or Ages must be set in here in order to utilize automated class promotions!

From left Menu
Groups > Departments “Add New”
Create Department information: Name: Create a name for your Department, such as Youth Department, Adult Department, etc.

Parent/Division: Associate this with a term for easy organization

Short Description: Optional description

Full Description: Optional description

Short Name: Add a Shortened Name, which must be alpha-numeric with no spacing in between, such as ADU1 for Adults.

Kiosk Display: Which name should be displayed in Kiosk Mode? From the pull down menu you have a choice of Organization, Department or Other. If choose “Other” you may add that Other Display Name in box below; Other Display Name: If you chose “Other” for the Kiosk Display above, you may add that Other Display Name in box below; Such as If this Department you are creating is an “Adult” Department, you may want it displayed on Kiosk Display as “Adults 35-45” or a Name such as “Eagle Wings”. Age(s): If you will be doing automated promotions with this group, you will need to either set the Age or Grade of this Department. If this is an Adult Department that will not be automatically promoted you can leave these blank. Grade(s): Designate which grade this Department is for. You can use this along with Ages or alone if desire just a grade designation for school age children and youth. For Example, if you are creating a Youth or Student Department, you would choose the grades included in the Student Department, such as 7th grade to 12th grade. SAVE: To save and create Department Primary Leader Classification: Choose from the Dropdown menu the title for the Primary Leader of the Department. Secondary Leader Classification: Choose from the Dropdown menu the title for the Secondary Leader, if applicable, otherwise leave as None. Default Classification: Choose from the Dropdown menu - Individuals assigned to this group will be set to this classification if another classification isn’t selected. SAVE: To save and create Department. Settings: NEXT: Find your new department you just created and click on the “Settings” button under the TOOLS column.
* Enter Display Name or name of Store if applicable – this will be the name that will show on your Kiosk Screen for this Department.
* For Stores – click to set items up
* Kiosk Background – Click here to chose a background picture or upload your own.
* Secondary Display – if you need a secondary display click enable, otherwise disable
* Team Display – if a Team display is needed click enable, otherwise disable
* Contact E-mail Address – you can provide the users of this screen an email contact of who to contact with questions.
Sign-In Kiosk Settings:
* Show balance on Sign-In – this is for those giving credits to card holders for attendance, etc. – click on Enable or Disable
* For Update Refer to: Where do you want leaders to go for help in getting an update?
* Update Student Information - when a card holder signs in, if there is contact information missing from their data, this will notify them to see an adult leader to update their information if you selection “Enable” from the drop-down menu.
* Upgrade card – If using temporary cards for new visitors, how many times do you want them to attend before issuing a permanent card? Chose from the drop-down menu the number of visits to receive a permanent card.
* Auto Refresh (sign-in) – When a user signs in that this kiosk for this department, how long should the Connection Card System wait before refreshing the page? Chose the options from the drop-down menu.

New Person Registration:
Use Temporary Cards – When a new person registers, do you want to issue a temporary card for the first few weeks? Choose from the drop-down menu Yes or No.
* Credits – type in the number of credits, if credits will be given, that the individual can receive upon signing in.
* New Student Referral – When someone new registers, should they be asked who referred them?
* Inactivity Period - Temporary cards activated using the 2000 to 2999 range will be automatically disabled after a set period of inactivity. This does not apply to cards activated within your normal card range. Choose from the drop-down menu the time frame of inactivity before your temporary cards will be disabled.
*Information Collected – Click for Settings – Here you can select which pieces of information are collected and required when registering a new guest or when upgrade to permanent cards. Check all that apply and are applicable for this department.

Card Settings:
* Initial Card Cost - Is there a cost to each user's initial Connection Card? We recommend the first one is free.
* 1st Replacement – What cost do you want to set for a user to replace a lost card the first time?
* 2nd + Replacement – What cost do you want to set for a user to replace a card after the first time?
*Use Credits for Replacements – if you use credits or points or another incentive, choose yes from the drop-down menu if these can be used for a new card replacement, otherwise No
* Negative Credits – If you allow users to replace cards using credits, will you allow them to maintain a negative balance in order to purchase a replacement card?
* Use Balance for Replacement – Should users be allowed to use their prepaid balance from their card to pay for a replacement card?

Credits (within this Department):
* Concessions/store – If applicable for this department, how many credits do students earn PER dollar spent on items? Some Youth Departments have Snack and soda available for purchase and with credits
* Credits – Enable/Disable credits for use within this department.
*Sunday Attendance – How many credits do students earn for checking in on a Sunday? 0 for none.
* Monday Attendance – How many credits do students earn for checking in on a Monday? 0 for none.
* Tuesday Attendance – How many credits do students earn for checking in on a Tuesday? 0 for none.
* Wednesday Attendance – How many credits do students earn for checking in on a Wednesday? 0 for none.
* Thursday Attendance – How many credits do students earn for checking in on a Thursday? 0 for none.
* Friday Attendance – How many credits do students earn for checking in on a Friday? 0 for none.
* Saturday Attendance – How many credits do students earn for checking in on a Saturday? 0 for none.
* Sign-out Credits – Should students receive credits for signing out as well? (Award credits equal to the sign-in credit.) This is good for reminding students to sign-out before leaving.
* New Student Referral – Should card holders receive credits when referring a new person?
* Referral Credit Amount – How many credits do students receive for referring new guests?

Webcam Settings: * New User Pictures for – Select whether all new guests should have a picture taken or only guests who are upgrading to permanent cards
* Use Webcam – Would you like to enable or disable the below webcam functions for this zone?
* Sign-in Picture – Should the webcam automatically take a picture during sign-in/sign-out?
* Concessions Picture – Should the webcam automatically take a picture when someone uses the concessions/store?

* New Student Picture – Should the webcam be used to take a picture of new students when they register?
*SAVE your Settings!

To Manage Departments:

Departments in Connection Card are easy to Manage!

From left Menu
Groups > Departments

On this page you can see all of your Departments at a glance and you have all the tools needed to Change/Update your Settings; print a Roster, Edit Members, Check on your classifications and edit if necessary, Edit your Department settings/titles, or Remove the Department.